Noah works within a team of five who are responsible for end user experience. They support Bang & Olufsen employees with all IT requests.

“Timeular is a fantastic tool. Now that we efficiently track our time and know where each minute is going, task management has become more efficient, which has increased overall productivity within out team. This in turn has enabled us to be better at prioritizing tasks and document our journey, making our entire team aware of how we allocate our time and resources.”

Noah Ruseng Bested, IT Support Assistant, Bang & Olufsen

The challenge: finding a way to easily understand where time is being spent

Before they discovered Timeular, Noah and the team didn’t have a way to track their time and were in the dark when it came to knowing where their time was spent. They needed to find a way to effortlessly log where their time was going so that they could gain a better understanding of resource allocation and improve task management.

When looking for a tool, they had a couple of goals in mind: to unlock a diverse and deep understanding of each team member’s role and to ensure that they were working as efficiently as possible to maximize overall productivity within the team.

The solution: the ability to better plan time going forward

Noah and the team track their time using several different activities including: meetings, walk-ins/disturbances, projects, service now (their ticketing system), unspecified (for activities that fall outside of the main categories), transport (to capture time spent traveling to and from work), breaks and administration. The ‘walk ins/disturbance’ activity is used when a user requires immediate help and the team stops working on their set task.

Most of the team uses the Tracker, Noah included: “I find that using the Tracker speeds things up and makes it really easy to track my time.” The entire team uses the Timeular mobile companion, which allows them to easily track time on the go, with the option of adding notes and tags.

The team uses hashtags to include further detail relating to logged activities. They also track their projects using hashtags, which allows them to easily see how much collective time has been spent on each project. With this information, they are able to accurately bill any external companies they are working with.

With the data provided by Timeular, the team has a precise understanding of exactly where their time is used and this allows them to better plan their time going forward.

The outcome: maximising profitability by prioritising ‘focus mode’

“Our manager is really happy that we all use Timeular, and we are all very fond of it. With the data, our manager can see how we allocate our time and resources, and also see which areas require resources to ensure the highest level of customer satisfaction.”

Thanks to Timeular, the IT team at Bang & Olufsen are able to easily see how much time they’re spending on small tasks and how much time this all adds up to. Before using Timeular, they weren’t aware of just how much time doing all of the small tasks took out of their working hours that they usually spend working on the things they actually have to work on.

As a result, they now have dedicated times when they are in ‘focus mode’, which is when they only have to work on projects or IT support and are not open to disturbances.

“Timeular has allowed us to work more efficiently. Thanks to the insights, we have been able to make a lot of changes to the IT structure to work more efficiently. This has saved each team member around two hours per week, which is 10 hours gained in total across the team, each week.”

By tracking how the team spends their time, they are able to identify how much time is spent on tasks that do not contribute towards overall profitability. With this data, the team can now ensure that they focus their time on activities that are valuable to the business, which boost profitability.

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“The CodeFlügel team is now in the habit of tracking all of their time. Thanks to Timeular it’s much easier, much more fun and much more convenient. Some team members use the Tracker and some track directly in the app. It’s great that there’s a solution that meets each individual’s needs.”

Claus Degendorfer, CEO of CodeFlügel

The challenge: finding a way to instantly track time to close the discrepancy between estimations and actual time taken

Before the team started using Timeular, they noticed that there were big differences between their initial estimations and the time that the task ended up taking. For Claus and the team, it’s important to be able to calculate time on an hourly basis and have accurate estimations.

Before implementing Timeular, the team was tracking time in chunks of 15, 30, and 45 minutes. No one was tracking as they went along and most kept notes on a sticky note and loosely logged their time at the end of the day when thinking back over their tasks.

The team has a CMS system where they book their working times against projects and use JIRA for project management on a task basis. They needed to find a solution to somehow connect the two systems as both contained crucial information, all while making time tracking an effortless and convenient task that motivated the team to create instant time entries.

Read also: The best Jira time tracking integration.

The solution: integrating JIRA with Timeular to optimize accuracy

The team tracks their billable time and reviews the insights on a daily basis. By looking at the overview of the tasks that were created the day before, they can compare the estimations with how long the tasks took.

By connecting Timeular to Jira, the CodeFlügel team can use the time tracking functionality to directly assign work logs to a specific JIRA issue. The tasks are filled with the actual real-time entries from the developers. Part of the process is automated so that it’s easier for the developers and the data is more accurate.

The team then uses dashboards and lists in JIRA to manage their work-logs as well as see the plan and actual time taken.

“We can learn from estimations vs the time that was actually needed on a project. With this information we can then optimise the process.”

The result: understanding where the time goes and being more accurate with estimations 

Thanks to Timeular, CodeFlügel has a much better understanding of where their time goes and their estimations are much more accurate. The team have built the habit of tracking all of their time which has resulted in more billable hours.

Another benefit is, that at the end of the day, the developers know exactly what time they spend on which task and can book it into the CMS system accordingly.

“The benefit is definitely that we have numbers on a board and at all the time see what’s going on throughout the projects. Additionally the employees know exactly which task took how many hours per day.”

Claus Degendorfer, CEO of CodeFlügel

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“Maintaining switching between projects multiple times a day was very cumbersome when working in Jira. Timeular helped us simplify that and made us more efficient.”

Roman Haag, Partner at iAgentur

The challenge: finding a way to maintain oversight and accurately capture time

Before discovering Timeular, the project leads at iAgentur were losing oversight of what was going on throughout their day as they were regularly switching between tasks, which proved difficult to stay on top of tracking.

The developers in the team are creating tickets in Jira and do their time tracking within the tool at the same time, which works for their individual needs. But for the project leads, this proved cumbersome and clunky and led to inconsistent and inaccurate time tracking and large gaps of time unaccounted for.

They needed to find an easy, efficient and accurate way to send invoices to their clients that didn’t take up time in their day.

The solution: effortlessly keeping track of time

Roman and his team were drawn to using Timeular as they found that the physical tracker was helpful for enforcing focus. They track projects and assign their most frequently worked on projects to a side on the tracker.

“When you have a lot of simultaneous activities going on, you often forget when you started working on something. With the tracker in front of you, you are always aware of what’s being tracked.”

Using Timeular’s API, iAgentur has built an integration to then send the Timeular time entries into Jira where they are assigned to the tasks that relate to the relevant client over a certain period. From here they are then able to create a PDF which they use for invoicing.

The outcome: less discrepancy between estimations and actual time taken

Roman uses the insights to get an understanding of how the planned time maps with the actual time a task has taken. This is helpful when planning future projects as the knowledge allows them to be more accurate with budgets and timelines.

Thanks to Timeular, all of the day is accounted for and project leads are now able to track time without losing focus on the task at hand:

“Tracking in Timeular has increased the amount of hours worked that are reported. Before some things were forgotten and missed off. Now the whole day is in Timeular and we have all of the information we need.”

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“We have become 20% more profitable because everyone is in the habit of time tracking.”

Richard Wingfield, Head Geek at Envision Design

The challenge: underestimating non-billable overhead time

Before using Timeular, Richard and his team were greatly underestimating the amount of non-billable overhead time involved in client work. They were placing clients in pricing tiers based on estimations of how much work would be involved and, in some cases, they were undercharging for their services.

The solution: charging accurately for the service

For Richard, it’s important to be able to know if the team is spending ten hours or 100 hours a month supporting one client. He explains: “it’s always been a challenge getting the team to provide decent, accurate documentation. Timeular has removed this challenge and it’s ease of use and ubiquity across devices means that the team are tracking in real time rather than guesstimating.”

Some of the team are mostly office based and so using the Tracker works well for quickly tracking their regular activities. But for those in the team who tend to move around more, being able to track their time using the app provides them with the flexibility they need when they are on the go.

Lauding it as one of his favourite features, Richard says he loves the reporting tool as “it’s very graphic and the visuals really help me understand how things are going. The colours make it easy to digest too. I can filter, export and share as I wish and that’s really important.”

The outcome: being intentional about how time is spent

The team tracks client related IT consulting time as billable time. They also track non-billable time when carrying out admin or internal work relating to that client. They are then able to combine the billable and non-billable time to get a clear picture of exactly how much time they are dedicating to that client in total.

“If you’re not tracking then you could be giving your time away for free. Using Timeular allows us to be intentional about how we plan and spend our time.“

Thanks to the insights generated through Timeular, they are able to review and determine their pricing and, in turn, better set pricing for their services and become more profitable.

“We want to know that the fee charged was fair for both parties based on the time given to that project. Timeular provides me with that insight in just a few clicks.“

When working with more complex clients and moving them up a pricing tier, Richard explains that the reports can also be a great resource as they support the case by showing a clear breakdown of the work including that which goes on behind the scenes that the client is less aware of.

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“We’ve saved an impressive lot of time with Timeular. Monthly time reviews that were previously taking up half a day every month now take 15 minutes. It’s an immense time saver!”

Simon Echle, Managing Director of avocado

The challenge: finding a way to efficiently and accurately bill clients

avocado was spending time manually tracking their time and needed to find a solution that was efficient and that could encourage the team to use it.

The solution: finding a way to track time that works for the whole team

The 12 person team tracks their time in different ways: some use the Tracker and others use the QuickTrack shortcut.

Read also: Step by step guide to start tracking your time correctly

In order to fully adopt Timeular into their workflow, avocado needed to integrate it with their internal project management and issue-tracking tool on Redmine. Simon explains that they “needed to pool team member data together easily, according the client project being worked on.”

It was the task of one of the avocado engineers to connect the Timeular API, uniform the data and build a bridge into Redmine, a task which was completed with enthusiasm.

The team unifies their tracked activities according to client, and every comment captured in Timeular goes straight into clients’ reports. As a result, Simon often finds that clients are impressed by avocado’s transparency and level of detail and recommends Timeular to them, too. “Everyone benefits from time tracking that provides high-quality data.”

The result: time management transformed by data

Ultimately it’s the simplicity and flexibility of Timeular that keeps the avocado team coming back: “Timeular is easy to use. Manual tracking is significantly more effort,” comments Managing Director Simon Echle.

Despite starting using Timeular for billing purposes, Simon and his team have found their time management transformed by the data too.

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“I could never get time tracking to work effectively. That’s changed now thanks to Timeular.”

Rachael, Senior Developer

The challenge: overcoming ADHD procrastination

“I tried everything and nothing worked. I even tried making my own terminal utilities.”

Rachel needed a way to overcome ADHD procrastination and improve her planning skills. She was on the lookout for a tool that helped her accurately track time and help her improve her time management. And it needed to be easy to remember to use.

The solution: remembering to track time for better control

“If I don’t have what I need in front of me, I’ll literally lose hours because I’ll struggle through without realising it. If I don’t have a bottle in front of me, I’ll forget to drink.”

What Rachael’s describing is object permanence – what isn’t seen isn’t remembered. Quite literally, when she was in deep work, if the software was hiding away in the background, she’d forget to track. And it was this need for a physical prompt to help her track time to hit her goals that led Rachael to discover Timeular and has led to minute-accurate time data that she habitually tracks each day.

Rachel started using Timeular to meet her clear goals: to make sure she hit work deadlines, stayed focused on impactful work and keep on track with writing her book about how she’s applying stoicism and taoism to better herself.

Rachael’s day starts with a reflection of the previous day. She looks back at how many gray (assigned to ‘deep work’) and yellow (assigned to ‘distractions’) blocks there are in her calendar. She then looks at the day ahead and asks herself: “how do I feel and what am I expecting from today?”

It’s the discrepancy between perceived productivity and actual productivity that Rachael is able to analyse in Timeular and, with the addition of other factors like sleep or nutrition, she can then work out what needs doing to stay on track to meet her goals.

On a really good day she can achieve five hours straight of deep work, a stark contrast to the 15 minutes or less that she can achieve on a really bad day. As is important with ADHD, Rachael is careful to not get too ingrained in a hyper-focused state and setting up notifications helps her with this.

The outcome: alignment between estimated and actual

Rachael now has much better control over her time and there is less of a discrepancy between her estimated and actual productivity.

If you too are struggling with object permanence, Rachael has another great tip – this time for getting things out of her head for later so she’s not distracted by them. “I have a ‘distraction inbox’. When a thought crosses my mind, I write it down on a bit of paper and throw it into the inbox to look at later”.

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The challenge: interrupted time

Jeremy was struggling with feeling disorganized and found himself unable to spend enough uninterrupted time on tasks. He needed to find a way to see where his time was going in order to keep himself accountable.

The solution: using Timeular to gamify time tracking

Using his Tracker to track Technical Work, People Management, Planning and Reading/Learning, Jeremy extracted his data using the Timeular API into a separate database to run some advanced queries to explore how his time is spent over long periods of time.

As well as the insight of the data itself, measuring his time with the Timeular Tracker has its own benefits for Jeremy. He finds that it helps gamify the process of time tracking (one of the best tips to overcome ADHD procrastination), giving him a much-needed dopamine hit when turning it and moving to the next task. The desktop timer feature of the paired app helps him avoid hyperfocus (a challenge for people with ADHD).

The outcome: better time management and increased focus

As a result of his tracking and insights, Jeremy finds that Timeular helps him to manage executive dysfunction. He’s able to create discrete moments to check in with himself to make sure he’s working on what matters for an appropriate amount of time (two separate challenges for people with ADHD). In addition, the data visualizations he’s created allow him to make adjustments to his routine to help him work smarter – for example, adjusting the parts of the day he reserves for focused work vs meetings.

Overall, Timeular has helped Jeremy improve his productivity by allowing him to be more honest with himself about levels of effort of work that he self-assigns which, in turn, helps him delegate more effectively. He’s also able to keep more on track with work than he’s normally able to by making sure he’s working on the highest priority tasks at any given time.

For those with ADHD faced with similar challenges, Jeremy recently shared some great advice on Twitter.

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“Timeular is a simple solution which has a huge positive impact on my productivity. Using Timeular has helped me feel more confident as it makes it clear to me what I’m actually achieving with my time.”

Jenny Blackett, working remotely as a software engineer

The challenge: struggling to maintain focus

When the pandemic hit and all of a sudden the days of stand up meetings and in-person collaboration with her engineering department were gone, Jenny found herself spending hours on Zoom and juggling work with home schooling.

Struggling to settle into deep work, feeling like she hadn’t achieved anything on her to-do list and finding herself increasingly less productive, Jenny knew that she needed to find a way to maintain a better balance.

“If I’m honest I found it really overwhelming. I had the kids at home and felt added pressure to demonstrate to my team that I was getting work done as we were in the midst of a big project.“

The solution: using Timeular to increase productivity

Jenny’s colleague suggested that she tried Timeular to increase productivity and achieve more with her time.

“Timeular has been a game changer. It has helped me develop a discipline for being mindful of my time and really understanding the value of it so I get more done.“

Jenny built her new habit using the time tracker cube to track daily activities and projects that she was working on. She now uses this alongside QuickTrack. The feature allows her to track unlimited activities, add notes to entries without losing her flow and stay focused on the tasks at hand. It’s also easy for her to review entries in the analytics dashboard – particularly helpful when she has been troubleshooting issues for clients and needs to provide an accurate record of her time spent.

Jenny downloads and exports her time reports, which enables her to know exactly how long it takes her to fix an issue and ensures that she is capturing all of the billable time. By sharing her reports with project management, the team can also see which projects need extra attention too.

The outcome: clear boundaries and better productivity

Timeular has helped Jenny improve productivity and set clear boundaries between work and home time.

“When working remotely, it’s easy to still be at my laptop at 9pm, replying to emails while watching TV. Having a weekly goal set makes me more focused on making my work hours as productive as possible.“

If you’re looking for guidance to help stay productive when remote working, we’ve developed a remote working guide full of tips. From how to plan your day, to tips on hosting efficient virtual meetings, the guide will help ensure every minute of your time counts.

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“Timeular takes care of time which is so much better than time taking care of you! Don’t overthink how to use it, focus on the headlines, the bigger picture.”

Glen, Owner of GJ Stats

The challenge: not knowing where the time goes

For Glen, it’s important to be able to understand where time is spent as this informs all aspects of his business.

Having made the switch to working from home, Glen was looking for a solution that provided him with the insight he needed and also helped him better manage his time and maintain the right work life balance.

The solution: powering up Timeular using integrations

Glen’s day-to-day work revolves around a core set of tasks that he assigns to his time tracking cube. Flipping the dice each time he changes activities, data is automatically recorded in the time tracking app. Yes, it’s an automated time tracker.

If Glen is in the midst of deep work, he uses the QuickTrack desktop shortcut feature of the app, allowing him to track unlimited activities and add notes to entries with the minimum effort and interruption.

“I tend to work in short sharp sessions of around 60-90 minutes. Everything is a balance between client meetings, development work, dealing with support requests, and developing new business opportunities.”

The ability to integrate his Timeular account with Toggl means Glen can sync accurate timesheet data effortlessly. Timeular’s integration with Zapier also allows him to connect his other apps including QuickBooks, ClickUp, and Slack.

The outcome: seamless reporting and better transparency

Glen’s time tracking journey with Timeular has transformed his approach to work. Updating clients on the progress of projects is now seamless. With insights at his fingertips, he can focus on the aspects of the business that need it the most. His billing process has become more accurate and seamless too, with time reports exportable in one click.

P.s. check out our working from home tips

Our remote working guide is full of working from home tips including how to plan your day and ensure smooth virtual meetings.

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“I’m 107% happier. Last week I clocked up the second highest amount of billable hours I’ve ever recorded.”

Gordon Seirup, Owner of Copper Leaf Creative

The challenge: finding an easy way to capture billable hours

Running a busy website development company means that Gordon needs to be efficient and accurate in his time tracking. He was struggling to juggle tasks and needed to ensure that he was billing as many hours as possible.

The solution: using Timeular to maximize profitability

Gordon started using Timeular with time blocks. His days are always full of tasks and meetings, so he starts his day with a two-hour ‘quiet time’ block and a 30-minute break in between. He defines these as his “high-grade production hours” for the day. In the afternoon, he spends time getting through small tasks, responding to emails, and organizing upcoming work.

He has brought these tasks together on the 8 sides of his Timeular Tracker: Administrative, Business Development / Learning, Personal, Press Managed, Pro Bono / Trade, Production, Sales / Networking, and Support.

“These are the different ‘types’ of time I spend each day.” Reviewing past data in the Timeular app allows Gordon to see what proportion of his time is spent on tasks that are billable and those that are important for the operational side of the business.

The outcome: 107% happier

Gordon has successfully increased the amount of billable hours that he is tracking and describes himself as being “107% happier.” He reviews his data to identify which tasks need more attention and those that should be delegated to other staff members to ensure the company maximizes its profitability.

He attributes his consistent time tracking to the power of the physical reminder which is the time management cube.

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