Today, we’ll delve into a head-to-head comparison between two time-tracking tools: Clockify vs Toggl.

On the surface, they may appear similar, offering time tracking solutions suitable for businesses of all sizes. However, crucial differences set them apart.

By exploring their features, pros, and cons, we aim to equip you with the knowledge to choose the ultimate time tracking software that perfectly aligns with your business needs. At the end of the article, you’ll also discover a third alternative to Toggl and Clockify.

Looking for the most intuitive and user-friendly solution? Try Timeular!

Timeular’s time tracking software offers a physical time-tracking device that seamlessly connects to the app via Bluetooth enabling effortless switching between tasks

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What is Clockify?

Clockify is a team management tool for time tracking, billing, and scheduling with automatic time tracking. While Clockify is recognized for its effectiveness when utilized by teams, it has also garnered criticism due to its apparent lack of consideration for employee privacy rights. How the software manages user data has sparked apprehension among users and privacy advocates, leading to a contentious debate surrounding the platform.

With a strong focus on catering to large organizations, Clockify presents various features, including client portals, alerts, and project progress updates for teams.

Clockify has a free plan available, ideal for small teams with budget concerns. 

Read also: Clockify vs Timeular: what’s better for you?

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Key Clockify features

• Time tracking: start and stop a timer and manually enter your work hours.
• Task and project monitoring: keep track of task progress, status, and budgets.
• Timesheets: record your weekly activities for comprehensive tracking.
• Kiosk: easily clock in from any shared device.
• Time off: monitor your team’s PTO, sick time, and holiday.
• Billing and invoicing: attach receipts, expenses, and other details based on hourly rates for accurate invoicing.
• Dashboards and reports: analyze detailed breakdowns of your work time.

Read also: Find the most reliable alternative to Harvest

What is Toggl?

Like Clockify, Toggl is a time tracking tool that facilitates time management across various projects, tasks, and clients. Its features include time tracking, project management, and reporting capabilities.

The platform’s interface is quite intuitive, and users can monitor billable hours and generate detailed reports on their time usage.

Some of Toggl’s most interesting functionalities include the one-click timer that streamlines the process of setting timers for new tasks and the ability to run multiple timers simultaneously.

In addition, Toggl’s compatibility between smartphones and computers allows users to start timers in their browsers and pause them on their phones.

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Key Toggl features

• Time tracking: track time manually or automatically.
• Project management: manage multiple projects and clients.
• Billable tracking
• Reporting: reports are generated automatically
• Project tracking: track multiple projects.
• Cost analysis: monitor project progress by assessing revenue and costs.
• Automated email reminders

Read also: Find a great alternative to Time Doctor

Clockify vs. Toggl: A head to head comparison

Although both Clockify and Toggl are time-tracking tools, they have different features, pricing, and target audiences. Below is a detailed comparison of Clockify vs. Toggl.

Comparison Table: Clockify vs. Toggl

At first glance, there don’t seem to be any significant differences between Clockify and Toggl, so it’s time to dive deeper into each of their core features and help you make an informed decision.

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Clockify vs. Toggl – Time tracking

Time tracking is the baseline feature in both Clockify and Toggl, but there are some differences.

Clockify

In Clockify, time entries revolve around a stopwatch mechanism. Users can start and stop the timer as they work or manually enter the data later. Clockify’s key time-tracking features include:

• Tracking employees’ time spent on individual tasks.
• Assessing staff achievement of goals.
• Adding notes to tasks for enhanced context.
• Gathering evidence of completed assignments.
• Reviewing daily totals of time spent on each activity.
• Identifying billable projects for invoicing.

Toggl

Toggl records time either manually or automatically. Users can start and stop time as they progress, enter hours retroactively, or even schedule countdowns to specific appointments or calendar events.

Toggl also functions as an online browser-based tool or a mobile app.

Additionally, Toggl informs users by sending notifications to initiate timers, ensuring a hands-on tracking experience.

Final note:

In conclusion, both Clockify and Toggl excel in time tracking, but Toggl also has automatic time tracking.

Clockify vs. Toggl – Project Management

Both Toggl and Clockify support task management in their own way.

Clockify

Clockify allows its users to gain insights into project progress and essential data.

The platform monitors the variance between tracked and estimated time, assigning projects to team members, categorizing time into billable and non-billable segments, and setting custom rates for projects.

These features prove exceptionally beneficial for teams frequently engaging with clients or working on time-sensitive endeavors.

Toggl

Toggl’s project management function displays all projects neatly on the dashboard. It empowers users to plan budgets and schedules while continually monitoring project advancement.

By using Toggl, users can identify areas requiring improvement and strategize to preempt future challenges. Additionally, Toggl allows users to:

• Establish certain tasks as subtasks.
• Delegate tasks to specific team members.
• Assess the total time spent on all activities and projects.
• Provide time estimates for ongoing projects.

Final note:

In conclusion, both Clockify and Toggl offer robust project management capabilities. Clockify standout for the calculated variance between planned and estimated time, while Toggl has a more sophisticated and flexible feature for task assignments.

Clockify vs. Toggl – Reporting

Time tracking data are essential for making informed decisions. Let’s see how Clickify and Toggl relate to insights.

Clockify

Clockify provides three types of reports to access detailed information about revenue-generating projects and tasks:

• Summary: offers an overview of time, day, activity, and user data.
• Detailed: provides a breakdown of tasks, total clocked hours, billable hours, and corresponding amounts. 
• Weekly: presents a summary of all time tracked for the week.

For further segmentation, the detailed report can be filtered by day, activity, and user. Additionally, the reports can be shared with clients through CSV, Excel, or PDF formats.

Toggl

Similar to Clockify, Toggl’s reporting delivers insights in three formats:

• Summary: review the total tracked time for tasks.
• Detailed: a report about time tracked and all the activities.
• Weekly: this report shows hours tracked by day, split by activity.

With the premium plan, you can schedule essential reports to be sent to your email, keeping you updated on projects without the need to log in.

Final note:

In conclusion, both Clockify and Toggl offer robust reporting capabilities, providing valuable insights to aid in data-driven decision-making.

Clockify vs. Toggl- Integrations

Both Clockify and Toggl offer integrations with a wide array of project management, web development, and productivity tools, enhancing their overall functionality.

Clockify

Clockify boasts compatibility with over 80 web applications, enabling users to track time from nearly anywhere. Clockify’s integration with Quickbooks allows for efficient time tracking. 

Toggl

Toggl also ensures a seamless workflow by integrating with more than 100 tools through browser extensions, native app integrations, and automation apps.

Additionally, Toggl extends its reach to integrate with HR, accounting software, calendars, email apps, task management tools, and web development applications, offering more integrations than Clockify.

Final note:

Both tools have integrations with several tools and apps, but Toggl is considered better because it has more integrations with third-party software.

TIP: Get to know how to track time in GitHub

Clockify vs. Toggl- Pricing

When it comes down to choosing a time tracking software, we know money talks. So, how much will these tools really cost you?

Clockify

Clockify offers a free plan with unlimited users, projects, time tracking, and reporting, making it suitable for teams of any size. If you need more advanced features, here are the available plans:

• Basic plan ($3.99 per user): Provides administration features.
• Standard plan ($5.49 per user): Includes timesheet and billing features.
• PRO plan ($7.99 per user): Offers productivity features.
• Enterprise plan ($11.99 per user): Designed for advanced security features.

Toggl

Toggl provides a 14-day free trial and offers various paid plans tailored to different teams’ requirements:

• Free plan: Comes with basic features, supports up to 5 users, time tracking, Pomodoro timer, idle detection, and CSV imports.
• Starter plan ($10 per user per month): Features project time estimates, alerts, project templates, and billable rates.
• Premium plan ($20 per user per month): Includes starter features, time tracking audits, scheduled reports, project dashboard, lock time entries, and centralized control of costs.
• Enterprise plan: Specially designed for large and complex projects, encompassing premium features, priority support, expert training, and the flexibility of unlimited users.

Final note:

When comparing the two, Clockify’s pricing may be more budget-friendly for individual users and smaller teams due to its lower starting price. However, Toggl’s higher-tier plans may be more comprehensive for larger organizations and teams with more specific needs. 

Clockify vs. Toggl- What about the negatives?

As with any software, Clockify and Toggl have their share of negative aspects and criticisms from users. Here are some common negative points raised by users:

Negative aspects of Clockify:

• Limited reporting: some users have reported that the reporting features in the free plan of Clockify are pretty basic and may not be sufficient for more in-depth analysis.
• User interface: while some users find Clockify’s interface user-friendly, others have expressed dissatisfaction with it, mentioning that it could be more intuitive and aesthetically pleasing. 

• Lack of advanced features in the free plan: While the free plan offers essential time tracking functionality, users have mentioned that more advanced features are only available in the paid plans, which limits the capabilities for those on a budget.
• Problems with the mobile app: Clockify’s Android app has frequent bugs. Despite its intuitive user interface, the mobile application suffers from slow processing times and frequent crashes. Moreover, the app’s functionality is severely limited when used without an internet connection.

Negative aspects of Toggl:

• Limited functionality: Toggl focuses solely on time tracking and lacks additional features such as invoicing or scheduling.
• Accuracy: due to its interface, users may forget to switch between activities while tracking time, leading to less precise reports.
• Pricing: many users find Toggl’s pricing packages relatively expensive compared to the features offered.

Why you should consider Timeular over Clockify and Toggl

Timeular is the most effortless and intuitive team time tracking software that enables teams to track time without any distractions.

In Toggl and Clockify, teams have limited time tracking options, while in Timeular, there’s a larger choice. Teams can track time manually, automatically, with keyboard shortcuts, or with the flip of a physical device, the Tracker.

This adds more flexibility to tracking time, allowing everyone to pick their favorite method and making time tracking an effortless action instead of a manual burden.

Moreover, Timeular offers more integration options than Toggl or Clockify. Indeed, Timeular can be integrated with up to 3,000 tools and has native integration with all calendars. It’s possible to visualize your calendars directly in Timeular and turn events into time entries.

“People complain a lot less about time tracking now because of the easy interface of Timeular. It’s made time tracking a lot less of an obstacle and much more accessible.”

Kaitlin Snow Seamons, Executive Creative Director at Harmon Brothers

Automatic time tracking in Timeular

See which apps, docs, and websites you’ve used at which time and what was in your calendar, and then add them to your time tracking overview in one click! Your privacy is 100% protected: the data is stored solely on your local machine, so nobody else can access it.

Monitor project budgets

The budget feature enhances the time tracking experience for individuals and teams, enabling you to distribute time among various clients and projects while constantly checking in real time. This feature is a superb method to guarantee that projects stay within their designated time and financial limits while also aiding your team in enhancing their concentration and productivity. Through budgets, you gain the ability to:

1. Track the profitability of clients and projects effectively.
2. Swiftly pinpoint projects that might be at risk of surpassing their allocated budget.
3. Redirect your team’s time and attention to the areas that require utmost priority.

In Timeular, track work time, overtime, and all types of leaves

Tracking time off is not possible in Clockify or Toggl. Timeular allows you to effortlessly track overtime and all types of leaves, providing comprehensive control over your work schedule.

• That’s an easy method for adding and monitoring all leave requests from the whole team.
• Avoid frustration and mistakes by manually tracking leave requests in spreadsheets.
• Enjoy greater flexibility and transparency in leave tracking and reporting.
• Track work hours for full- and part-time workers, including over- and minus-hours.

The Timeular Tracker

The Timeular Tracker is a time tracking dice that sits on your desk. Each side represents a different task, activity, project, or client, and users can flip the tracker to log time for different activities effortlessly. 

This ease of use reduces the chances of forgetting to log time for specific activities, resulting in more accurate time tracking and reports.

Timeular Tracker works offline and can track up to 1000 activities with just 8 sides. Simply leave one or more sides of your Tracker empty. Every empty side will act like a joker side. It will open Quicktrack and let you choose what you want to track.

In addition, Timeular offers very competitive pricing plans compared to other solutions.

Ultimately, someone looking for the best time tracking tool on the market should consider Timeular if they prefer a tangible and interactive approach to time tracking, value accurate and seamless tracking, and appreciate features like versatile reporting, integrations with other tools, and the opportunity for productivity improvement through gamification. 

Timeular key features

• It’s effortless to use. It has multiple time-tracking methods that help your team to remember to track.
• Provides transparent and accurate reports generated automatically.
• Works as a leave tracking system
• Works as an overtime tracker
• It seamlessly integrates with 3,000 apps and all calendars. (Read: How to track time in Google Calendar)
• Easy setup, you can onboard your team in less than 5 minutes
• Teams can track time together, but everyone’s privacy is respected because all users control their timesheets.
• Custom reminders to keep your team productive – Timeular sends custom notifications to team members, like a ”take a break” reminder, or start and stop the tracker.
• You can automate the start and stop of time tracking to reduce manual work and human error.
• Billable hour software: With Timeular you can track and distinguish the billable and the non-billable hours.
• Mobile and desktop apps: You get access to Timeular’s mobile and desktop applications so that you can track time from anywhere without effort.

Purchase a Tracker and get 3 months subscription

Track time for free with your entire team for a full quarter of the year.

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Toggl vs Clockify: which one is the best?

Overall, Toggl is the preferred choice because Clockify’s monitoring features intrude on employees’ privacy. Even if Toggl outshines with its polished user interface and a broader range of integrations, its pricing tier could be a limitation for smaller teams. Our suggestion as the best third alternative is Timeular because of its multiple tracking methods, billing options, transparent reporting, and outstanding integration stack.

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